In an ever-evolving technological world, we are
faced with huge streams of incoming and out-flowing data. We are constantly
faced with the timeous task of organising and interpreting this data, in order
to better the way we live, be it planning for the future and/ or evaluating all
that we have at the moment. Information Systems have helped combat the issue,
making data interpretation an efficient task.
One of the major advantages of utilising an
Information system it saves. No longer do you need to spend hours on end trying
to sort out data, file the sorting and look for the sorted document when it is
needed. All directories are saved on a central network, making them easily
accessible at almost any given time.
Information systems and the software they are
comprised of are highly flexible, and can be adjusted to almost any business’/ personal’s
needs. Each user (who forms part on an IS) can also access real-time, archived
information in a format they require, and all from a single, central data-set.
Making use of an IS allows for easy maintenance
(either routine/ occasional) . Maintenance would need to be done at a central
point, as opposed to maintenance being done at every storage point (as it would
be in a hard copy storage system)
With regards to data-sets, redundancy can be seen
as a major issue. Multiple entries allow for misinterpreted data, and a piece of
information could easily be repeatedly entered, due to human error. Redundancy
could also lead to fraud being committed, which could see a business/
individual losing money in both the short-term and long-term. Introducing an IS
to capture data would however rid records of any redundancy. It would also reduce
the time taken to check records, individually, for any multiple-entries /
mismatches.
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In essence, implementing an IS would save the user
both time and money. After implementation, a business would need less staff, which
would reduce costs even further. The cost-incurred of purchasing/implanting an
IS would pay itself off in the long-run, if the IS is used appropriately, and
as efficiently as it was intended.
Citations :
note: all sites accessed on 25-04-2013
Author : Sachin Nagiah (600225)
Editing Partner : Tholane Makhalemele (0703274j)
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